Why start with proposals and tenders?
Proposals and tenders are repetitive, deadline-driven and full of reusable content: firm profiles, project sheets, CVs and method statements. Industry commentary on AI in AEC regularly notes that early gains come from this kind of operational work around design rather than from design itself, which makes bids a sensible first workflow.
What does the work involve?
- Content library. We organise your approved past proposals, project sheets, CVs and statements so AI can draw on them, with no invented projects or credentials.
- Drafting workflow. We set up prompts and templates that draft fee proposals and capability statements in your format from a short brief.
- Tender assembly. AI helps assemble large tender document sets and cross-check them for missing items.
- Compliance matrix. AI lists the requirements in tender documents and maps your documents against them, flagging gaps for your team.
- Review. A checklist and a sign-off step so nothing goes out unchecked.
What should you watch for?
AI can hallucinate: it must never invent projects, figures, people or certifications. Keep pricing and commitments with your team, and follow your AI usage policy on client and tender confidentiality. See also workflow automation.
Frequently asked questions
Can AI write a whole tender submission?
- No. AI can draft sections, reuse approved content and cross-check documents against requirements. Pricing, technical approach and commitments stay with your team, and every submission is reviewed before it goes out.
Where does the content come from?
- From your own approved material, such as past proposals, project sheets, CVs and method statements, organised into a library the workflow draws on. AI must not invent projects, people or credentials.
Can it check that we've met every tender requirement?
- It can build a matrix of the requirements it finds in the tender documents and map your documents against them, highlighting gaps for your team to check. A person still confirms every requirement.
Which tools do you use?
- We usually start with the general AI assistants your firm already has, such as Microsoft 365 Copilot, ChatGPT, Claude or Gemini, set up with your data rules, and add specialist tools only where they clearly help.
What does it cost?
- We quote a fixed fee per workflow after scoping it with you.