| What AI does | Draft proposals, assemble tender sets and list requirements to check |
|---|---|
| Maturity | Pilot first |
| Check before you rely on it | The team reviews every submission; no invented projects, people or figures |
| Who it helps | Architects, Engineers, Contractors |
Which AI tools can help?
Examples from our independent AI tools directory. They are examples, not endorsements.
Anthropic · Freemium
Claude
General-purpose AI assistant for long documents, drafting, file analysis and coding, with projects for each job.
Best for: Architects, Engineers, Contractors, Developers
Read the listing →
Google · Freemium
NotebookLM (Gemini Notebook)
Google's AI research assistant that answers questions from the documents you upload, with citations.
Best for: Architects, Engineers, Contractors, Developers
Read the listing →Microsoft · Paid
Microsoft 365 Copilot
Microsoft's AI assistant inside Word, Excel, PowerPoint, Outlook and Teams, working on your firm's Microsoft 365 data.
Best for: Architects, Engineers, Contractors, Developers
Read the listing →
Document Crunch · Free trial
Document Crunch
AI contract and project-document review for construction, with every risk flag cited to a clause.
Best for: Contractors, Developers
Read the listing →
A prompt to try
Works in a general AI assistant such as ChatGPT, Claude, Gemini or Microsoft 365 Copilot. Replace the “…” with your own material.
From the tender document below, list every submission requirement, deadline and mandatory form in a table with the clause number for each. Do not add anything that isn't in the document. Tender: …
How does AI help with proposals and tenders?
Assistants draft proposals from a library of your approved content, and long-document tools read tenders to list requirements and deadlines. A review checklist and sign-off step keep submissions accurate.
How do you start?
- Pick one project where the task repeats and the result is easy to check.
- Set up the inputs: a template, consistent source files and clear instructions.
- Run it alongside your current process and compare results and time.
- Agree the check: the team reviews every submission; no invented projects, people or figures.
- Scale it once the review step is a habit and the time saved is measured.
What should you check?
The team reviews every submission; no invented projects, people or figures. AI can be confidently wrong, so a qualified person reviews every output before it leaves the office.
Frequently asked questions
Can AI write our proposals?
- It can draft them from your approved content. Pricing, commitments and final wording stay with your team.
How do we stop it inventing credentials?
- Give it only approved material, tell it not to add projects, people or figures, and check every claim before submission.